Operations Administrator

Operations Administrator

At Cairn, we have a vision to be a guiding force in home building across Ireland, creating homes where people love to live and spaces where communities come together.

It’s this focus on the quality of life of our customers that has brought us to the forefront of the Irish new homes market and has fuelled our regional expansion plans beyond the greater Dublin area.

By working at Cairn, you will be part of a team that supports you both personally and professionally, and we continuously strive to understand the needs of our people so they can perform at their best.

Our benefits portfolio supports employees and their families’ evolving needs, and our approach to continuous learning provides a career development pathway that recognises and builds on their skills and experience.

It’s this people-first mindset that led to Cairn Homes being recognised as one of Ireland’s Best Large Workplaces and a 2022 Great Place to Work.

As homebuilder, Cairn is uniquely placed, we retain control of the development lifecycle from land acquisition, design and planning, procurement & preconstruction through to construction and handover.

Cairn has a unique opportunity for an Operations Administrator within the Business Development function.

Key Responsibilities      

Typically, the candidate will be expected to undertake and assist with the following duties:

• Provide support as delegated to include calendar management, monthly report compilation, minute taking and general administration including arrangements of fee’s/payments for statutory bodies
• Draft reports for meetings and presentations for both internal and external audiences including preparation of presentations for Directors
• Assist with the review of research and management of project related work
• Develop and maintain relationships and liaise with key external stakeholders
• Liaising with other Operations Administrators to ensure action points from meetings are communicated and following up on same as      required
• Draft correspondence for internal and external stakeholders
• Coordination of meetings and events from scheduling, organising logistics as required and following up on action points coming out of these meetings
• Maintenance and filing of documents
• Coordination of team policy documents and being the point of contact for the Corporate Development team
• Assist with broader industry and competitor analysis
• Occasional reception cover during busy periods
• Be a point of contact for queries and escalate as appropriate with line managers
• Any other ad-hoc requirements as required
• Occasional visits to site will be required
• Other tasks will be allocated to reflect increasing levels of development and experience.

 The Candidate 

• Minimum 3 years’ experience in an administrator role
• Proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• A strong ability to multi-task in a fast-paced environment where relationships, organisation, and a high attention to detail is required
• Self-motivated team player but with the ability to work on one’s own initiative
• Ability to communicate across functional departments and work to deadlines
• Good spoken and written communication skills
• Enthusiastic and willing to learn
• Understanding / experience of CRM systems a plus