Technical Administrator

Technical Administrator (Design & Technical) 

The main objective for the role is to support the Technical team in managing and delivering information across the various stakeholder groups, driving consistency across our portfolio and the necessary structures & processes required.

Developing and implementing the Cairn project information requirements (PIR) and ongoing update of this live document as project needs evolve (eg: new sustainability accreditations, new specialist consultants etc)

Input on Document Management systems (DMS) functionality and processes surrounding the DMS, and the interface between the DMS & the project information requirements (PIR). Assisting the DMS & technical team in defining & documenting processes for alignment of information management.

• Monitor compliance portfolio wide, supporting the technical teams in checking with regard to document content. This would typically include naming conventions, content, format & numbering.
• Support the Technical team with project DMS setup to ensure all criteria have been considered.
• Management / oversight of internal project information sharing & processes such as file management, folder structures, & technical review processes.
• Working with Technical team to audit/ oversee consistent implementation of technical processes including submission, review, approval, and distribution of project documentation as a stakeholder representing the technical teams interest.
• Assist in the management of workflow processes & reporting through the DMS for RFIs, submittals, technical queries.
• Facilitate information exchange processes at key project milestones (e.g., design reviews, Tech DD, Contract information, handover).
• Technical Data share for the purpose of Sales & Transactions – interacting with both Technical & internal teams on purchaser information requests and maintaining consistency of information shares (content, format, accessibility) from one project to the next.

BCAR information collation – working with site team, site administration and consultant design team to ensure information is accurate to BCAR requirements.

As required coordinate with design teams, contractors, and customers to ensure information flows smoothly across all project stages.

Safety File / Handover information - working with site team & site administration to ensure information is collated & accurate for customer contracts and to purchaser requirements.

• Monitor projects for accurate version control and audit trails for all project information.

• Ensure recorded attendance as DMS training by consultant design teams on DMS use, document management systems, and information standards.

• Prepare and support with reporting, content and presentations for team meetings as required.

• Role will be mainly office based but will require regular site days / workshops on site.

Desirable knowledge & experience

Knowledge of construction packages, interfaces between packages and ownership or design responsibility in construction.

• Experience managing or working with CDEs / DMSs in a construction environment.
• Understanding of design processes, information management, share processes etc.
• Experience with construction workflows such as RFIs, submittals, design reviews, and change control and digital handover requirements.
• Excellent organisational and analytical skills, with the ability to manage large volumes of information.
• Strong communication and training capability, especially with multidisciplinary teams.
• Experience supporting construction projects.
• Attention to detail in managing complex information & processes.
• Process-driven mindset with a focus on consistency and compliance across multiple projects.
• Ability to influence and support teams in adopting best practices.
• Adaptability to evolving project requirements & processes to ever changing project needs.
• Strong problem-solving skills for resolving information bottlenecks.

Working with Cairn Homes:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include;

• Competitive salary
• Performance related bonus
• Pension scheme with matching contributions
• Full health insurance with Irish Life health
• Annual salary review
• Continuous Professional development (CPD) programme & funding
• Paid maternity & paternity leave
• Free Cairn annual leave days
• Life assurance
• Income protection
• Employee Assistance Programme with VHI
• Tax saver - travel and bike to work
• Culture Committee
• Talent Development Programmes
• Approved Profit Sharing Scheme (APSS)

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it’s not what we build, it’s why we build. It’s about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world.

Building for people, progress, and potential. Because when Cairn build, it’s Built For Good.