Utility and Operations Administrator

Discipline: Construction & Operations
Job type: Permanent
Job ref: 003544
Published: about 1 month ago
Expiry date: 14 Aug 2024 11:59

Utility and Operations Administrator

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it’s not what we build, it’s why we build. It’s about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential. Because when Cairn build, it’s Built For Good.

Cairn has a unique opportunity for a high calibre detail focused Utility and Operations Administrator to provide cross departmental assistance including supporting the management of utilities contracts, HomeBond registrations, fleet and plant coordination, Cairn’s document management system and Building services team. This is a versatile multi-tasking role supporting several closely related functions.

Key responsibilities:

  • Provide cross functional administrative assistance to the Building Services and Utilities, DMS, and Fleet and Plant departments
  • Administration, management and tracking of utility connections, liaising with site personal and third parties as required.
  • Submitting utility applications as required – Communicating with external design teams and internal site teams, completing application forms, compiling supporting documentation, monitoring progress and finalising contracts.
  • Administration of HomeBond submissions – compiling and uploading registration information, review of site documentation ahead of submissions, tracking submissions 
  • Assistance with utility billing – registration with suppliers, monitoring billing, ensuring domestic transfer to new account holders. Recording usage/ commercial data for use in internal reporting. 
  • Document management system - assisting the DMS Admins with Cairn’s document management system at points of high demand
  • Assistance with fleet and plant administration – tracking of requests and answering queries, compiling data contributing to monthly reports
  • Diary management – assisting with coordination of departmental lead meetings and administrative support as required
  • Multipurpose tasks – compiling of ESG (Environmental, Social & Governance) information & other miscellaneous reporting and assisting in specific exercise evaluation  under the utility, M&E and operations function.

The candidate:

  • Minimum 2-3 years’ experience in an administration role 
  • Good communicator and ability to build good working relationships with internal and external stakeholders.
  • Experience managing high-volume administrative requirements
  • Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint)
  • A strong ability to multi-task in a rapid-paced environment
  • High attention to detail
  • Self-motivated team player but with the ability to adapt and work on one’s own initiative 

Working with Cairn Homes:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include

  • Competitive salary
  • Performance related bonus
  • Pension scheme with matching contributions
  • Full health insurance with Irish Life health
  • Annual salary review
  • Continuous Professional development (CPD) programme & funding
  • Paid maternity & paternity leave
  • Free Cairn annual leave days
  • Life assurance
  • Income protection
  • Employee Assistance Programme with VHI
  • Tax saver - travel and bike to work
  • Culture Committee
  • Talent Development Programmes
  • Approved Profit Sharing Scheme (APSS)
  • Company vehicle (role dependent)