Lead Site Admin

We are looking for a Site Administrator to join our team. 

Key Responsibilities
Typically, the candidate will be expected to undertake and assist with the following duties:

• Support to Regional Manager
• Provide support as delegated to include calendar management, monthly report compilation, minute taking and general administration.
• Draft correspondence for internal and external stakeholders.
• Coordination of meetings and events for the Regional Manager.
• Be a point of contact for queries and escalate as appropriate to the Regional Manager.
• BCAR & Homebond
• Liaise with sub contractors to ensure timely and accurate submission of ancillary certs for BCAR (Building Compliance) submissions.
• Filing and reviewing of ancillary & commissioning certs onto the Company Document Management System (Zutec) for Bcar and Homebond compliance purposes.
• Zutec
• Obtain, organise, monitor & maintain site related construction documents on Zutec.
• Be the first point of contact for Zutec related queries from both site team, Design  and subcontractors.
• Train subcontractors and site team on use of Zutec.
• Give users access to Zutec, Maintain site user distribution lists
• Ensure timely uploading of construction documents by subcontractors.?
• Escalate system issues or queries to central DMS Admin Team.
• Site implementation and ongoing communication of Zutec expectations and auditing all uploads for company format requirements.
• Site Team
• Maintain site progress trackers in conjunction with site teams, as required for different elements.
• Ordering office inventory.
• Documenting meeting minutes, and follow up actions.
• Administrative support to site team as necessary.
• Complete subcontractor site inductions and face recognition in the absence of Health and Safety.
• Liaise with Utilities Coordinator to ensure timely and accurate handover of unit to purchaser.
• Update and maintain the CRM system
• Ensure standardized recording and filing of documentation across the region.
• Provide training and support to new site admins with the assigned region.

Preferred Skills and Qualifications

• Minimum 2-3 years administrative experience.
• Good understanding of the construction industry not required, but preferable.
• Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint).
• Strong IT skills.
• A strong ability to multi-task in a fast paced environment
• Stakeholder relationship building.
• High attention to detail.
• Self-motivated team player with the ability to work on one’s own initiative
• Customer focused individual with a “can do” attitude
• Focus on deadlines.
• Strong commitment to learning and development, enthusiastic and willingness to learn.
• Strong Interpersonal Skills.
• Adaptable and energetic with strong interpersonal skills
• Ability to work as part of a team, as well as under their own initiative
• Strong organizational skills and ability to manage multiple, often conflicting, deadlines

Working with Cairn Homes:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include:

• Competitive salary
• Performance related bonus
• Pension scheme with matching contributions
• Full health insurance with Irish Life health
• Annual salary review
• Continuous Professional development (CPD) programme & funding
• Paid maternity & paternity leave
• Free Cairn annual leave days
• Life assurance
• Income protection
• Employee Assistance Programme with VHI
• Tax saver - travel and bike to work
• Culture Committee
• Talent Development Programmes

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it’s not what we build, it’s why we build. It’s about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential.

Because when Cairn build, it’s Built For Good.