Fleet & Plant Executive

Cairn has a new and exciting opportunity for a highly competent and organised individual to join our growing team in a fast paced and dynamic working environment. Reporting to the Head of Building Services this role is responsible for the day-to-day co-ordination of all plant, fleet and inventory across the business and the evolution of management processes.

Key Responibilities:

Typically, the candidate will be expected to undertake the following duties;

Fleet

• Management of company fleet compliance across the business including the maintenance of full fleet records.
• Responsible for the designation and change management of company vehicles, ensuring correct sign off from the business, and with a commercial mindedness.
• Be the main point of contact for all fleet queries with internal stakeholders, suppliers and insurers.
• Provide support through the management of information between relevant third parties including insurers.
• Ensure accidents and incident notification and administration are completed and relevant parties are notified.
• Ensure coordination for fleet scheduled maintenance activities, including periodic mileage recording and risk management of lease agreements, actioning as required.
• Producing regular reporting on the overall performance and status of the fleet, including tracking and reporting on Supplier performance against service level agreements.
• Coordinates the BIK process for new and existing employees and ensures Finance, HR and all relevant parties are informed of any changes relating to BIK to be processed through payroll.
• Auditing of fleet and mileage including but not limited to mileage checks, fuel checks, BIK calculations.
• Develop and implement new system or fleet management protocols to enhance the efficiency and benefit to the company, tying in with internal stakeholder to ensue process alignment with the business trajectory

Plant

• Be the main point of contact for plant queries.
• Liaison with site, operations & finance teams to collate and manage inventory list of all plant and equipment, including site accommodation & welfare facilities on current asset list across all sites.
• Liaise with site teams to ensure Company assets are being properly managed and maintained and agree refurbishment plans as and when required.
• Provide monthly plant reports (WOWs, fleet) to identify KPIs and monthly updates and present to relevant team / stakeholders.
• Continuous development and implementation of new systems or plant management protocols to enhance the efficiency to benefit the company, tying in with internal and external stakeholder to ensue process alignment with the business trajectory.
• Provide commercial assessment to inform purchasing

Other

• Lead new system implementation to ensure all plant, equipment, site accommodation units can be accurately tracked and traced to specific sites.
• Support systems users as required.
• Responsible for capturing and reporting on associated costs of fleet & plant.
• Liaise with Finance and commercial team on a monthly basis to ensure costs and charges are accurately applied to each respective site

The successful candidate;

• Minimum 3 years’ experience in a similar role within a construction firm.
• A strong ability to multi-task in a fast-paced environment where relationships, organisation, and a high attention to detail is required
• Someone who has managed company cars, equipment, plant, managing inventory etc. will be an advantage
• Experience managing high-volume of requests
• Proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Self-motivated team player but with the ability to work on one’s own initiative
• Customer & Stakeholder focused
• Ability to communicate across functional departments and work to deadlines
• Enthusiastic and willing to learn and improve ways of working

Working with Cairn Homes:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include

• Competitive salary
• Performance related bonus
• Pension scheme with matching contributions
• Full health insurance with Irish Life health
• Annual salary review
• Continuous Professional development (CPD) programme & funding
• Paid maternity & paternity leave
• Free Cairn annual leave days
• Life assurance
• Income protection
• Employee Assistance Programme with VHI
• Tax saver - travel and bike to work
• Culture Committee
• Talent Development Programmes
• Approved Profit Sharing Scheme (APSS)
• Company vehicle (role dependent)

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it’s not what we build, it’s why we build. It’s about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential. Because when Cairn build, it’s Built For Good.